Q: Does my district need to send in a Superintendent's Designation Form each year if the coordinator has not changed?
A: Yes, each year the district superintendent must designate a CELDT District Coordinator (CDC) and supply that information to the CELDT contractor. An Edition-specific Superintendent's Designation Form (PDF - 20KB - 1p) is e-mailed to the current CDC at the start of each annual administration (typically in the winter prior to the start of the following school year). An electronic copy is also provided on the home page of the CELDT Web site.
Q: Can there be more than one CELDT District Coordinator on file?
A: No. The California Department of Education (CDE) requires that there be only one designated CELDT District Coordinator for each school district at any given time.
Q: Can additional district staff be added to an e-mail list to receive non-secure communications?
A: Yes. There is a Web page in the secure District Portal (after secure logon) where the CELDT District Coordinator (CDC) can add up to three additional contact people who will receive non-secure e-mails. The CDC remains the only contact of record for the CELDT and the only one to receive the password to the District Portal.
Q: Where can I obtain Test Security Agreement forms?
A: The Security Agreement forms may be downloaded from the CELDT Web site from the Resources Document Archive page.
Q: What accommodations can be made for special education students while giving the CELDT test?
A: Information on testing accommodations is available at the "Test Variations, Accommodations, and Modifications for Administration of California Statewide Assessments (October 2009)" link on the CDE Web site at http://www.cde.ca.gov/ta/tg/el/resources.asp.
Q: What is the difference between the Security Agreement and the Security Affidavit?
A: The Security Agreement form, which coordinators sign in agreement to keep test materials secure, is to be filled out by the CDC and kept on file in the district office. The Security Affidavit form is a separate statement of security regarding the content of the test, and is required to be filled out and signed by each district staff member who works with the CELDT.
Q: Do we send the security forms to Educational Data Systems?
A: No. The security forms are to be sent to the CDC and kept on file in the district office. All forms must be available in the event of an audit. Do not send security forms to the contractor.
Q: Why is there no "Declined to State" option for the ethnicity question?
A: Federal guidelines require that the race and ethnicity for all students are identified. The most accurate information is obtained at the local level and efforts should be made to obtain the information from the families of students. The CDE will implement a default designation in federal reports that will be applied to records without valid race designations. To prevent such default designations, LEAs may want to re-survey students for whom the data are missing.
Q: For a district participating in field testing, when schools run out of field test forms, where do they get the Form 1 test documents and Examiner's Manuals?
A: The district's overage shipment contains Form 1 test materials, including one Form 1 Examiner's Manual at each grade span for each field testing school. The CELDT District Coordinator should distribute these materials to the field testing schools as needed. If additional test materials are needed, they may be ordered from the Order Management system within the secure District Portal of the CELDT Web site. Districts are limited to a maximum of five additional Examiner's Manuals per grade span while supplies last.
Q: Are the field test forms only for annual assessment students?
A: No, all students at the assigned school must use the field test form until it is depleted.
Q: If a large portion of my district's schools were assigned a field test form, is it possible to change the form assignment for the remaining schools to the field test form?
A: No. Schools are randomly selected to fulfill the minimum number of students needed per grade for the field test. There are no additional field test form materials to distribute to additional schools.
Q: We test students at a centralized testing center. Do we need to make sure that the students who are going to attend a school assigned a field test form are given that specific form or may we use the field test forms for all students until they are depleted?
A: If testing at a centralized center, the forms may be administered so that the field test forms are given first regardless of what school the student attends. When the field test forms are depleted, the district may switch to using Form 1 materials regardless of what school the student attends.
Q: Our County-District code is seven digits. Which numbers do we use to logon to the secure District Portal?
A: The secure District Portal requires only the 5-digit district code (no 2-digit county code) and a secure password. If you do not have this information, contact the CELDT Customer Support Center at 866-850-1039.
Q: Is there a way for me to change my password to something that is easier to remember after I logon?
A: No. The passwords were created using the most recent CDE security requirements. They use alpha, numeric, and special characters to keep them highly secure.
Q: What information and programs will I be able to access within the District Portal?
A: Districts will find links to the following items within the District Portal: Shipping Address Update Form, Additional Contacts List, CELDT Coordinator Directory, Pre-Identification Data Management software, Data Review Module software, Order Management system for initial and additional orders, Scoring Training of Trainers (STOT) workshop registration information, Request a Pick-up forms for scorable and nonscorable shipments, Student Test Results, and other secure documents.
Q: Will my district need to order all new CELDT testing materials each year?
A: Yes. Each school year (July 1 to June 30) requires a new test edition. Districts may use only materials developed for the current edition for students testing within the current school year. Previous edition materials must be securely destroyed by the district or shipped back to the contractor for destruction during the specified destruction window.p>
Q: What is the process for ordering test materials each year?
A: Test materials for each upcoming administration year must be ordered via the online Order Management system found within the secure District Portal of the CELDT Web site. Districts must place both initial and additional orders through this site. The initial ordering window is held in March of each year, and additional orders may be placed beginning in July of the new test administration year. To place an order, logon to the secure District Portal and select the Order Management link. Districts with a current Superintendent's Designation Form on file who do not place an initial order during the ordering window, will automatically receive test materials based on the number of students tested during the previous year's annual assessment window.
Q: When is the initial materials ordering window?
A: The initial ordering window is held in March of each year. Additional orders may be placed according to the dates found on the inside front cover of the Test Coordinator's Manual (2009-10 Ed).
Q: How can my district place an order for additional test materials after receiving the initial shipment?
A: The additional order window opens July 1 of each year and continues through the specified deadline at the end of the administration year. This deadline is specified on the inside front cover of the Test Coordinator's Manual (2009-10 Ed).
Q: If my district did not place an initial order, will we still get test materials?
A: It depends on whether or not Educational Data Systems has a current Superintendent's Designation Form on file for your district. Several scenarios are explained below:
Q: Will overage automatically be added to our shipment?
A: Yes, a 10% overage will be added to each school's order. An additional 5% overage will be provided to the district, based on the entire district's order per grade span.
Q: Is there a batch upload function we can use to enter an order for a large district?
A: Yes. There is an Excel template that may be downloaded from the Order Management system within the secure District Portal. Instructions for downloading, completing, and uploading the template are found on the download page.
Q: The independent charter schools within the district are showing up on our school list within the Order Management system. What should we do?
A: Independent charter schools are each considered their own district. Contact the CELDT Customer Support Center and ask that all independent charter schools be removed from your school list. After confirmation with each charter school, Educational Data Systems will remove the school(s) from your district's list and create a separate district account for each.
Q: Can my district order a different number of test books and scannable answer documents and reuse the test books?
A: Yes. Districts may order fewer Test Books and reuse them if they are completely unmarked. Districts cannot order fewer Answer Books than Test Books since Answer Books are consumable and may only be used once.
Q: Can we change the number of manuals we receive in the order system?
A: No. The number of manuals received by each school is a ratio defined by the CELDT contract. Schools will receive one manual per 25 students per grade span (K–1, 2, 3–5, 6–8, and 9–12).
Q: Does the Estimated Student Count report move the counts from one grade to the next?
A: No. The student counts are from the previous school year and have not been "aged" ahead.
Q: If the school runs out of the field test form (2–6) what form should they use and where do they get it?
A: If a school using a field test form runs out of that form, they should switch to using Form 1 materials. These materials can be obtained from the district overage.
Q: If the number of students dramatically decreases from the time we placed our yearly order in early spring, may we return some of the materials so that we can lessen our potential Excessive Materials charges?
A: Educational Data Systems is not required to accept returns based on over ordering. However, since we understand that some districts are going through unanticipated changes, returns will be accepted for the following reasons:
Allowable returns will be accepted if all of the following conditions are met:
Q: How do we order Pre-ID labels for Student and Answer Book demographic pages?
A: A link to the online Pre-ID system will be available on the secure District Portal of the CELDT Web site. This function will be available approximately mid-June through mid-September. An e-mail announcement will be sent in early June with more information.
Q: For Pre-ID or bubbling on the answer document, how far back can previous year's scores be used?
A: Data from as far back as July 2006 may be used to report previous CELDT scale scores. Scores prior to July 1, 2006 were calculated using a different scale and may not be used for comparison to later years.
Q: Why do districts need to provide previous CELDT data (Previous CELDT Scale Scores, Previous Test Administration Date and Previous Grade) when the contractor and the California Department of Education already have this data?
A: It is the responsibility of the district to provide all previous CELDT information for each student to ensure that scores and grade levels are as accurate and up-to-date as possible.
Q: Will the previous CELDT scores be printed on the Pre-ID labels?
A: No, only select individual student identifying information will be printed on Pre-ID labels. A sample of the current Pre-ID label can be found on the last page of the Pre-Identification User Guide found on the Pre-ID Services Web page.
Q. How many Pre-ID labels will we get per student?
A: One label will be printed per student record submitted.
Q: May a district submit more than one Pre-ID file?
A: Yes. Districts are allowed to upload and submit one file for printing at no additional charge. Each additional file uploaded and submitted for printing will be charged a fee. Districts should include the cost of the multiple file fees in their purchase order. All files must be uploaded and submitted by the Pre-ID deadline. See the Pre-ID Services page on the CELDT Web site for more information on fees and deadlines.
Q: Can a district submit a Pre-ID file separately for each school in the district?
A: Yes. See the question above or the Pre-ID Services Web page for information about charges for uploading and submitting multiple files.
Q: Will there be an additional charge for submitting more than one Pre-ID file?
A: Yes. See the above two questions for information on fees.
Q: Will a pre-formatted template be available for download?
A: Yes. An Excel template will be available for district use. The template can be found on the Pre-ID Services Web page.
Q: Can I receive a label for student records without SSIDs?
A: Yes. If you do not have a Statewide Student Identifier (SSID) for a student at the time you submit your Pre-ID file(s), the SSID may be bubbled on the student or answer book at the time of testing. For tests submitted during the annual assessment window, the SSID may also be entered during the Data Review Module if the SSID is unknown at the time of testing.
Q: How long will it take for my Pre-ID labels to be shipped?
A: Once your file is submitted, it takes two to three weeks to print and ship your Pre-ID labels. If multiple files are submitted on the same day, they will be printed and shipped together.
Q: Is there a difference between initial identification labels and annual assessment labels?
A: The labels look exactly the same. The test purpose is printed on the label.
Q: Can I leave the ethnicity questions blank and still get a label for that student?
A: At least one selection must be marked in the ethnicity fields (Pre-ID Layout fields 21–40). A blank in field 21 (Hispanic or Latino) is acceptable only if a selection is chosen in fields 23–40. Likewise, if no selections are marked in fields 23–40, field 21 (Hispanic or Latino) must be marked. Blanks in all ethnicity fields (21–40) will result in an error and no labels will be produced for those students.
Q: If a student label is placed on a student/answer book, what fields on the demographic pages, if filled in at the time of testing, override the information in the Pre-ID file?
A: The fields on the Pre-ID label that will be overridden by hand-bubbled fields on the student and answer demographic pages are:
Q: How long after the Purchase Order is received by Educational Data Systems can we begin uploading Pre-ID files?
A: Immediately.
Q: Where on your Web site is the Pre-ID File Layout document?
A: After logging on to the secure District Portal, the link to the Pre-ID file layout document is directly below the Pre-ID Data Management link.
Q: Is there a Pre-ID user guide?
A: Yes. A short User Guide is available for download below the link to the Pre-ID application on the secure District Portal.
Q: Can we receive the Pre-ID labels grouped and sorted by teacher or class name?
A: Yes. Districts have two fields that can be used for a personalized sort. They are field 9 (Delivery Name) and field 10 (Delivery Code). Districts may enter the desired information in these fields and labels will be sorted according to the sort order information within the layout.
Q: If a new school opens after the Pre-ID window has opened, how can a district submit a file for the students in that school?
A: If a district tries to upload a file with students in a school that the Pre-ID system does not recognize, each student in that school will have an error on the school code. The CELDT District Coordinator will need to call the CELDT Customer Support Center to add the school to the Pre-ID system. Once the school has been added, the district has two choices:
Q: What software should I use to create a Pre-ID file?
A: Educational Data Systems cannot recommend software for the creation of Pre-ID files. However, Excel files are now accepted in addition to fixed-width text files.
Q: Can both students with Test Purpose "1—Initial Identification" and Test Purpose "2— Annual Assessment" be included in the same Pre-ID file?
A: Yes.
Q: Which grade is ultimately used to report a student's results - the grade in the Pre-ID file, on the Group Identification Sheet (GIS), or on the student answer document?
A: In most cases, the grade in the Pre-ID file overrides all other grades. When a Pre-ID label is not present, or if the grade on the Pre-ID label does not correspond with the grade span on the answer document, the grade bubbled on the student answer document is used. If no grade is selected on the answer document, the grade from the GIS is used.
If a student's grade from the Pre-ID label is different from the grade span of the student answer document, and no grade is bubbled on the student's answer document or the GIS, the student is assigned the equivalent grade of the other students in the same testing group if at least 80% of the group is in the same grade.
Q: Should fifth year seniors take the CELDT?
A: Yes. Until an English learner is no longer enrolled or is reclassified as English fluent, s/he must take the CELDT.
Q: If a student is Reclassified Fluent English Proficient (RFEP) or Initial Fluent English Proficient (IFEP) by a former district and the receiving district believes s/he needs services, should the student be tested with the CELDT?
A: No. Students previously given an RFEP or IFEP classification may not take the CELDT again. However, this does not preclude the district from offering English learner services to the student.
Q: Which question(s) from the Home Language Survey should we use to determine if a student should take the CELDT?
A: Answers to any of the first three questions referencing a language other than English trigger the need for the CELDT test. Testing based on the answer to the fourth question is at the district's discretion.
Q: If it becomes clear that a parent or guardian may not have answered the Home Language Survey questions truthfully, may the district still administer the CELDT?
A: If the answers to home language survey questions appear to be inaccurate, the decision to test a student with the CELDT may be made at the district's discretion.
Q: If an annual assessment student is gone for the entire annual assessment window, when they return, do they take the CELDT and if so, do we return the answer document to the contractor for scoring?
A: Yes, the student must be tested within 30 days of returning to the district. It is highly recommended that the district return the document in the next scorable monthly shipment for official scoring. Note that districts do not receive apportionments for nor are Annual Measurable Achievement Objectives (AMAO's) calculated for annual assessment students tested outside of the AA window.
Q: Do we need to test foreign exchange students?
A: Yes. The law does not specify that any students may be exempted.
Q: When can we expect to receive our shipment of test materials?
A: The window for districts to receive test materials and their Test Coordinator's Kit is June 1–15, 2010 for the 2010–11 Edition.
Q: Can our district ship all of the scorable documents at the end of the window?
A: Districts must ship documents to Educational Data Systems for scoring at the end of each month for all students who tested during that month.
Q: May we submit annual assessment documents after the AA window deadline?
A: Districts may submit annual assessments for official scoring and reporting during the month that students took the test, even after the AA window has closed. However, scores for annual assessments submitted outside the AA window will not be included in Annual Measurement Achievement Objectives (AMAO) calculations. Additionally, the district will not find testing data on these students in the AA Window Data Review Module (DRM) system.
Q: How do we group scorable documents and return them for scoring?
A: Scorable documents must be returned by grade groups. A grade group is defined as all students at a school in a given grade. Each school is provided Group Identification Sheets (GIS), pre-coded with school information. Do not separate the group by test purpose or teacher name.
Q: Can we use the Group Identification Sheets (GIS) and School Group Lists (SGL) from the 2009–10 Edition for the current 2010–11 administration?
A: Although the GIS forms have changed slightly, those distributed for the 2009–10 Edition may be used for the current 2010–11 Edition. The SGL, however, has been completely redesigned and is now a scannable document. Therefore, districts can only use the SGL for the current Edition.
Q: We don't usually have the Pre-Identification labels ordered in time to return booklets in August so we wait until November. Is this all right?
A: Districts may submit tests for scoring as soon as the Pre-ID labels are received by the district and applied to the student and answer books. If answer books are held until all labels are received, take care to return them prior to the annual assessment (AA) window submission deadline in mid-November. Answer documents submitted after this deadline will be considered received outside of the AA window, even if the tests were administered during the AA window (July 1–October 31). Answer documents submitted outside of the AA window will not be included in the Data Review Module (DRM) or Annual Measurement Achievement Objectives (AMAO) calculations.
Q: Is it okay to send completed tests before the month is over?
A: Yes. Districts may request a pickup beginning the first day of the month until the "Last Day to Request Pickup" date noted on the inside front cover of the Test Coordinator's Manual (TCM) for each administration month. To avoid mixing the scorable annual assessment (AA) window materials with the initial assessment (IA) November materials, districts must hold documents for students tested at the beginning of November until the scorable material Request a Pick-up site reopens in mid-November. See the inside front cover of the TCM for the specific Request a Pick-up days for the administration month of November.
Q: Can annual assessment (AA) and initial assessment (IA) scorable documents be returned in the same shipment?
A: Yes. All students who test in a given month, regardless of test purpose, must be returned at the end of that month for scoring. AA and IA scorable documents should be grouped together behind the same GIS if they are in the same grade at the same school.
Q: If a student leaves the public school system and returns to the district at a later date (e.g., temporarily moves to another county, goes to a private or nonpublic school [NPS], etc.), will the test purpose be an Annual Assessment (AA) or Initial Identification (II) when the student returns?
A: The test purpose is AA for all students who have ever taken the CELDT in the past, regardless of the length of time that has passed between tests. Test purpose II is only for students who have never taken the CELDT .
Q: Will the Pre-Identification labels be delivered at the same time as the test materials?
A: No. Pre-Identification labels will be shipped after Educational Data Systems receives a completed file and a valid Purchase Order from a district. It takes two to three weeks to print and ship the Pre-ID labels after a district submits a file.
Q: In the Most Recent Previous CELDT Scores fields, do we include scores that go as far back as 2006 if we do not have more recent scores?
A: Districts must provide the most recent scale scores they have on file for each student. Scores as far back as the 2006–07 administration (beginning July 1, 2006) may be used. Testing data from June 30, 2006 and earlier cannot be used as these scores were calculated using a different CEDLT scale and cannot be compared to the current scale.
Q: May students write in the non-consumable test book?
A: No, students may not write in the test book so that it can be reused. If writing in books does occur, please ensure the following:
Q: May the district destroy CELDT materials locally?
A: Yes. Once the Nonscorable Materials Return window opens, districts that choose to destroy the materials locally may do so using a secure destroy method. Remember that the Scoring Training of Trainers binder materials, CD's, DVD's and all other electronic media must also be securely destroyed. Districts choosing to destroy locally must indicate that they have chosen this option by logging into the Request a Pick-up section of the secure District Portal during the Nonscorable Materials Return window.
Q: Are we required to use the CELDT-specific boxes for the return of the nonscorable materials?
A: No. Districts may use any sturdy box to return the nonscorables. Please do not use paper copy boxes.
Q: Why can districts destroy CELDT materials only at the end of the yearly administration?
A: The CELDT contract requires the contractor to have an unused and nonscorable destruction options window once a year. Since new students may enter the district throughout the year, districts must retain materials to ensure that tests are available for incoming students until the end of the administration year.
Q: Is there a Power Point or archive available from each CELDT Live! presentation?
A: Archived Power Point slides and transcripts for current year topics of the online training presentations are available in the Workshops section of the CELDT Web site. To access these online training resources, select the CELDT Live! Online Presentations link on the Workshops page. A complete listing of archived presentations is available through the Past Presentations link.
Q: What will each CELDT Live! presentation cover?
A: The CELDT Live! series of presentations (A,B,C, etc.) will cover a range of different topics relevant to the current test administration year. If you have additional suggestions for CELDT Live! topics, please e-mail your suggestions to the CELDT Customer Support Center at support@celdt.org.
Q: What are the dates of upcoming CELDT Live! presentations?
A: Dates for upcoming presentations are listed on the Upcoming Presentations page of the CELDT Web site. An e-mail announcement is sent to all CELDT District Coordinators and individuals on the additional contacts list approximately one week prior to each CELDT Live! presentation.
Q: Can I get a copy of the questions asked during CELDT Live! presentations?
A: Frequently Asked Questions (FAQs) from CELDT Live! presentations, Scoring Training of Trainers (STOT) workshops, and calls and e-mails to the CELDT Customer Support Center are included in this FAQ archive.
Q: How do I participate in CELDT Live! presentations?
A: On the day of the event, approximately 10 minutes prior to the presentation, go to the CELDT Live! page on the CELDT Web site and select the link under the title of the current presentation. This link will launch the presentation and provide you with the information you need to logon. The audio access code will be listed along with the link. However, you do not need to call in via telephone, as the audio is played over your computer speakers or headphones. If you wish to participate only via telephone, the audio only call-in information will be provided in the e-mail announcement and on the Web site. Fully accessible transcripts of the presentation are also available through an accompanying link.
Q: Do all examiners need to be trained on all portions of the test if they are just administering or scoring one domain?
A: Examiners and proctors must be trained on the portions of the test they are administering and are not required to receive training on other domains.
Q: How many people from each district can attend STOT training workshops?
A: The number of people from each district who may attend STOT workshops is based on the total number of English learners tested in a district during the previous year. At minimum, each district and independent charter school must send one person to the state-sponsored or regional trainings. The number of district spots allocated per district is sent to CDCs via e-mail each spring prior to the opening of the workshop registration window and is posted on the STOT Web page within the secure District Portal.
Q: How can my district send more people to be trained than the number of spaces we are allocated?
A: At least one seat is available for each district at one of the fifteen state-sponsored workshops. After a district submits requests to fill its allocated slot(s), additional staff may submit an online Request to Attend form to be added to a waiting list. Seats at workshops will automatically fill with participants from the waiting list once the registration for each workshop closes, either when full or seven days prior to the workshop.
Q: If I make corrections in the Data Review Module (DRM), will Educational Data Systems send me revised student reports and score labels?
A: No. Changes made in the DRM are only reflected in the following items: The Post DRM AA Student Score File, summary reports provided through DataQuest, and printed Performance Level Summary Reports and Roster Reports. For a fee, districts may choose to have Student Performance Level Reports and Student Score Labels reprinted to reflect DRM changes. Pricing and order information can be found on the Additional Orders form .
Q: What does it mean if a student's report shows "AA/II Unknown"?
A: This means that either both the AA and II test purpose bubbles were filled in OR that neither was filled in. Test purpose can be updated during the Data Review Module for student tests submitted during the AA window.
Q: Where is the CELDT Criterion shown on the report?
A: The CELDT Criterion is not on the Student Performance Level Report or the Student Record Label. To find out if an individual student has met the criterion, refer to field 110 of the Student Score File Layout.
Q: Can we view a district's summary of errors before the DRM window opens?
A: No. Data in the DRM, including summary statistics, are not available until the window opens.
Q: Can we edit a previous year's data?
A: No. Only current year's data is available in the current DRM.
Q: If the test purpose was marked on a student's answer document as Initial Identification, but by the time the DRM opens, we find that the test purpose was actually an annual assessment, can we correct this in the DRM?
A: Yes. The test purpose is an editable field in the DRM.
Q: Some students in our district were tested on the CELDT in error. Can these students be deleted in DRM?
A: No. Student records may not be deleted in DRM.
Q: If a reclassified fluent English proficient (RFEP) student was tested in error, is there anything we can do to correct this?
A: No. Student data cannot be deleted once submitted. To avoid repeating the mistake in the future, a note should be placed in the student's file.
Q: After uploading a batch of corrections, will the data be processed immediately?
A: Yes. As soon as the file is uploaded, the changes are electronically validated and updated immediately.
Q: Who provided the information displayed in the DRM?
A: Your district provided the information through the CELDT Pre-ID and/or the demographic pages of the answer book.
Q: Why doesn't Educational Data Systems correct the data with student information already on file?
A: The contractor does not maintain a student records database. Also, it is the responsibility of the school/district to ensure that the data submitted on either the Pre-ID file or the demographic pages are accurate and edited, if necessary, during the DRM.
Q: How do I know what my district's errors are?
A: Online: Follow the steps in the DRM User Guide (available under the Data Management Link within the District Portal during the DRM window) through the Edit a Student Record link. After you have found a student record with errors, the fields that contain errors are displayed at the top of the page.
Offline: Each field that could have an error or warning (or both) is immediately followed by a flag field, which indicates the type of flag in the preceding field. Fields that are not editable, or are editable but have no edit rules, do not have a flag field.
If the field has a flag, "E" is used to indicate an error in the field and "W" is used to indicate a warning. A blank flag field indicates no inaccuracies in the data according to the edit rules.
Q: Can I change something that is not flagged as an error, but I know is incorrect?
A: Online: You can correct any information in a section that is not shaded gray. If you cannot change information in a field, a "mouse-over" for that field will display "Field Locked. Cannot be edited in DRM" in the field specifications.
Offline: In an editable field, you can correct information that you know is wrong. A flag field immediately follows editable fields. You can change information in these fields whether the flag field contains an error flag, a warning flag, or is blank. Refer to the DRM File Layout document —a "Yes" in the User May Update column for a field indicates that a field can be changed.Q: What if I do not correct all errors?
A: Errors that are not corrected at the end of the DRM window are placed back into the scoring system and will be reported out as unchanged. These errors cannot be changed at any other time, and may affect your Annual Measurable Achievement Objectives (AMAOs).
Q: What do I do if a student is no longer in our district?
A: Correct the student's data as accurately as possible. The district that tested a student is responsible for that student's results and those results will be included in the testing district's accountability measure (AMAOs) and summary reports.
Q: Why can we not change the school codes and school names in the DRM?
A: The data on school names and codes are downloaded into DRM from the scoring system based on a master County-District-School code list from the California Department of Education, and pre-printed on the Group Information Sheets provided to each district at the beginning of the school year. School names and codes must remain the same throughout the year.
