Pre-Identification Services

Educational Data Systems provides Pre-Identification (Pre-ID) services for the California English Language Development Test (CELDT).

There are two Pre-ID Windows for the 2011–12 Edition:

  • June 20–September 30, 2011: Regular Window—Files submitted during this window are processed within three weeks of the receipt of a purchase order, and are subject to the "Regular Window" prices below.
  • October 3–21, 2011: Late Label Window—Files submitted during this window are expedited and shipped within one week of receipt of a purchase order, and are subject to the "Late Label Window" prices below. Districts must upload Pre-ID files, make any necessary corrections, and submit all file(s) by October 21, 2011.

Labels will be printed only for those files submitted within one of the Pre-ID Windows.


Pre-ID Prices

Service Regular Window Prices Late Label Window Prices
Set-up Fee $200.00 per district* $250.00 per district*
Label Fee $0.39 per student record** $0.45 per student record**
Additional File Fee*** $30.00 $30.00
Shipping & Handling Charges 10% of total cost, minimum of $15.00 10% of total cost, minimum of $15.00

* If the first Pre-ID file is submitted during the Regular Window, the Regular Window
  set-up fee applies. If the first Pre-ID file is submitted during the Late Label Window, the
  Late Label Window set-up fee applies.

** The label fee includes the parent/guardian address on the Student Performance Level
    Report if the address is provided in the Pre-ID file.

*** The Set-up Fee includes the submission of one file. The fee for each additional file
      is $30, regardless of the window in which the file is submitted.


Pre-ID Service Calculation Examples

The following examples show how Pre-ID label charges are calculated based on the window in which the files are submitted.

Example A: Single File Submitted During the Regular Window
Service Quantity Fee Charge
Set-up Fee 1 $200.00 $200.00
Label Fee 400 $0.39 $156.00
Additional File Fee 0 0 0
Subtotal     $356.00
Shipping & Handling Charges 1 10% $35.60
Total Charge     $391.60


Example B: First File Submitted During the Regular Window, and a Second File Submitted During the Late Label Window
Service Quantity Fee Charge
Set-up Fee 1 $200.00 $200.00
Label Fee—1st File 400 $0.39 $156.00
Subtotal     $356.00
Shipping & Handling Charges 1 10% $35.60
Additional File Fee 1 $30.00 $30.00
Late Label Fee—2nd File 65 $0.45 $29.25
Subtotal     $59.25
Shipping & Handling Charges 1 10% $15.00*
Total Charge     $455.85

* Note that in this example, the Shipping & Handling Charge is calculated only for the
  additional file. Although 10% of the subtotal is $5.93, the minimum $15 charge applies.



Example C: Single File Submitted During the Late Label Window
Service Quantity Fee Charge
Set-up Fee 1 $250.00 $250.00
Late Label Fee 218 $0.45 $98.10
Subtotal     $348.10
Shipping & Handling Charges 1 10% $34.81
Total Charge     $382.91


Ordering Pre-ID Services

  1. Download the 2011–12 Edition Pre-Identification File Layout (PDF - 400Kb - 28pp) and prepare the Pre-ID data file(s) following the procedures specified in the layout. Questions relating to the layout may be directed to the CELDT Customer Support Center by phone at 866-850-1039 or by e-mail at support@celdt.org.
  2. Calculate the total estimated costs, including the estimated number of additional files and shipping and handling charges, for each file. Make the purchase order out to Educational Data Systems and mail or fax it to:

    Educational Data Systems
    15850 Concord Circle, Suite A
    Morgan Hill, CA 95037
    Fax: 408-776-7696

    For questions about billing or purchase orders, please contact Educational Data Systems by phone at 408-776-7646.
    • NOTE: Purchase orders must have the full name, billing address, and billing contact telephone number of the district, the exact dollar amount to cover all fees and costs, and the full contractor name, Educational Data Systems. (See examples above for help in estimating the costs to include on the purchase order.)
  3. After preparing and sending a purchase order to Educational Data Systems, logon to the secure District Portal and select the Pre-ID Data Management link. Follow the on-screen procedures to enter the purchase order number and upload the file(s). A Pre-ID User Guide (PDF - 679Kb - 14pp) is available and provides step-by-step instructions for using the online Pre-ID application. A link to Pre-ID Frequently Asked Questions is also available.
  4. Once the file is successfully uploaded, data errors may be corrected and the file may be submitted for printing. If multiple Pre-ID label files are required, files may be uploaded and submitted as needed, through September 30, 2011 for submission during the Regular Window or until October 21, 2011 for submission during the Late Label Window.
  5. Educational Data Systems will print and ship as files are submitted by the district. During the Regular Window, labels are shipped within two to three weeks of submission. During the Late Label Window, labels are shipped within five days of submission.