Frequently Asked Questions

Categories:

This page was updated on September 5, 2018. Test administration, training, and Pre-Identification questions and responses were removed.


General

Q: Where can I obtain Test Security Agreement forms?

A: The Test Security Agreement forms are available in the District and Test Site Coordinator’s Manual located on the Document Archive Web page.


Q: Do we send the Test Security Agreement forms to Educational Data Systems?

A: No. The security forms are to be maintained by the CELDT District Coordinator and kept on file in the local educational agency (LEA) office for 12 months from the date signed. All forms must be available in the event of an audit. Do not send security forms to the contractor.


Q: May the district destroy 2017–18 CELDT materials locally?

A: Yes. LEAs that choose to destroy the materials locally may do so using a secure destruction method. Remember that the 2017–18 Edition Scoring Training of Trainers (STOT) binder materials and all other electronic media must also be securely destroyed. LEAs choosing to destroy locally must indicate that they have chosen this option by logging on to the secure District Portal and selecting the Local Destruction of Secure Materials link during the Secure Materials Destruction Window (closes July 11, 2018).


Q: Are districts required to use the CELDT-specific boxes for the return of secure materials for destruction?

A: No. LEAs may use any sturdy box to return the materials for destruction. Double-walled boxes are recommended.


Q: Why may LEAs destroy CELDT materials only at the end of the yearly administration?

A: The CELDT contract requires the contractor to have a test materials destruction options window once a year.



Superintendent's Designation of District Coordinator

Q: Does my LEA need to submit a request for Superintendent's Designation of CELDT District Coordinator to access the district portal after July 1, 2018?

A: No. Access to the secure District Portal was provided to the local educational agency (LEA) English Language Proficiency Assessments for California (ELPAC) Coordinator on August 31, 2018. The ELPAC Coordinator received an email containing the login and password to access district-specific data.


Q: Can additional LEA staff be added to an email list to receive non-secure communications?

A: Yes. The ELPAC Coordinator can add up to three additional contact email addresses for staff to receive non-secure emails. To do this, select the Additional District Contacts link within the secure District Portal.


Q: How do we change our shipping address?

A: The ELPAC Coordinator cannot update shipping information in the District Portal. If any of the coordinator contact information (name, email address, shipping address) is incorrect, the LEA must use the ELPAC Coordinator designation method to make these changes.


Q: How do we update our billing address?

A: To update the billing contact information, contact the CELDT Customer Support Center by emailing support@celdt.org.


Q: Why was the access to the CELDT District Portal given to the ELPAC coordinator?

A: There is no official designation of a CELDT District Coordinator for the 2018–19 school year, therefore the California Department of Education (CDE) decided to provide access to the ELPAC coordinator, who is officially designated by the superintendent.


Q: If the CELDT District Coordinator and the ELPAC coordinator are the same person, will/did the password still reset?

A: Yes.


Reports

Q: Where is the CELDT Criterion shown on the report?

A: The CELDT Criterion is not printed on the Student Performance Level Report or the Student Record Label. To find out if an individual student has met the criterion, refer to field 90 of the Student Score File record for the student.


Q: Is the CELDT Overall Scale Score rounded?

A: No. Once the Overall Scale Score is calculated, truncate the number (drop all numbers to the right of the decimal). Refer to the instructions on how to calculate the Overall Scale Score in the Scoring Guide section of the Examiner’s Manuals for more information.


Q: How was the five percent weight established for the K–1 Reading and Writing domains for the Overall Scale Score calculation?

A: The CDE reviewed K–1 performance data for all four domains and analyzed various weightings of each domain. The data analysis validated a concern that K–1 students may be overidentified as English learners with equal weighting of all four domain scale scores. This information was then provided to the CELDT Technical Advisory Group which, after careful analysis, provided a recommendation of 5 percent weights each for Reading and Writing and 45 percent each for Listening and Speaking. The recommendation was then presented to and approved by the State Board of Education.


Q: We have a student for whom we have a local Speaking score, but on the report, the student has been given the lowest possible score. Why is that?

A: The entire Speaking domain is dependent on responses and scores entered by the test examiner. There are several possible scenarios in which this section in the Answer Book would be left blank and thereby produce a lowest possible score. Possible scenarios are:

  • During test administration, the examiner entered scores and responses directly onto a Student Score Sheet or the List of Items and Score Keys that are provided in the Examiner’s Manuals, instead of onto the Answer Book.
  • Modifications or an alternate assessment were used for Speaking

To avoid such scenarios, examiners should only use the Examiner's Manual and the student’s Answer Book when administering the Speaking section and each Answer Book should be checked for accuracy of student information.


Q: We disagree with the scores for a student. How do we dispute the scores?

A: Scores and responses may be reviewed for a student by submitting the CELDT Rescore Request Form available through the CELDT Customer Support Center. Once the form and purchase order are received, results from the review will be available within 60 days.


Data Review Module (DRM)

Q: Will there be a DRM for the CELDT 2017–18 Edition?

A: No. LEAs will not have an opportunity to correct student demographic data during the 2017–18 Edition. Because EDS and DVRO will not perform a mid-year CALPADS merge for the 2017–18 Edition, some data will not be available to LEAs that they have received in the past.



Excessive Materials Charges

Q: When will my LEAs be notified if we have an Excessive Materials charge?

A: During the month of September, Educational Data Systems will calculate the Excessive Materials charges for the previous edition and send a notification via e-mail to the current CELDT District Coordinator. If your LEA does not have any Excessive Materials charges, the CELDT District Coordinator will not receive a notice or other Excessive Materials communications.


Q: Will I receive a excessive materials bill in the mail?

A: After receiving a purchase order or check from your LEA, Educational Data Systems will provide an invoice to the LEA’s accounts payable office.


Q: How can I pay this charge?

A: Educational Data Systems accepts LEA-issued checks only.


Q: Where do I send the check for payment?

A: The information related to payment will be contained in the e-mail. Checks may be mailed to the following address:

Educational Data Systems
c/o: Accounting Department
15850 Concord Circle, Suite A
Morgan Hill, CA 95037


Q: What if my LEA wants to dispute the charges?

A: If you do not agree with the calculations, please provide an explanation, in writing, to the CELDT Customer Support Center. Educational Data Systems will review the dispute and respond to the LEA in writing.


Q: Why are there different charges?

A: The grades K–2 Answer Books are notably more expensive to print and ship than the grades 3–12 Answer Books. With this differential pricing, high school LEAs are not penalized for the higher cost of the larger K–2 books. Additionally, braille books and their components are significantly more expensive to produce.